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State Government of Victoria. You can choose to set up a bookkeeping system manually using accounting bookselectronically spreadsheets or use accounting software. Unless you want to get familiar with bookkeeping practices, accounting software is the most efficient choice. Every business will have different requirements from an accounting software. When choosing an accounting software consider the following questions:. There are many software packages on the market that allow business managers to successfully control records without an accounting degree.
Some of them, such as Free Accounting Softwarehave no cost. Some commonly used accounting systems used by small businesses are:. If you're unsure which software to choose, talk to your accountant or business adviser. It's also a good idea to ask other business owners what they use.
When you set up your financial records, you need to make sure they meet any compliance requirements such as GST or other tax compliance.
This is done through setting up classifications, also known as a chart of accounts. A chart of accounts is a listing of all the accounts needed to cover the financial transactions of the business.
Classifications are used to separate profit and loss calculations to show where a business is making or losing money. It's also used to determine the overall financial position of a business in a balance sheet.
The chart of accounts is very important to the overall effectiveness and accuracy of your bookkeeping. If you don't feel you understand it enough, then you should discuss this in further detail with your bookkeeper or accountant before setting up your bookkeeping records. Accounting packages have predefined chart of accounts which you can allocate to your own financial transactions.
Use our example chart of accounts below as a reference, and if you're not feeling confident, your bookkeeper or accountant can help set up a meaningful chart of accounts for you. Example chart of accounts DOCX Read more about Finding the right accounting software for your business.
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Not what you're looking for? On this page What to consider when choosing accounting software Set up your system properly by using a chart of accounts. What to consider Every business will have different requirements from an accounting software. When choosing an accounting software consider the following questions: Does the system calculate all payroll requirements PAYE, annual leave, long service leave etc.
Does the system track stock, work in progress, orders, jobs and other task management requirements? Will the system be able to handle multiple bank accounts? Does the system need to handle foreign currency? Does the system track separate financial records for each business or department within binary trading regulation and legislation business?
Does the system allow for interface with other computer systems such as online payments? Does the system keep detailed records on customers including what they buy, how often they buy and when they buy often referred to as a Customer Relationship Manager system?
Some commonly used accounting systems used by small businesses are: Setting up a bookkeeping system When you set up your financial records, you need to make sure they meet any compliance requirements such as GST or other tax compliance.
How to set up a chart of accounts The chart of accounts is very important to the overall effectiveness and accuracy of your bookkeeping. When setting up a chart of accounts, you'll need to: Define the various accounts to be used in the business, such as different classes of assets, liabilities, expenses and sales revenue. Make a list of these accounts under the financial classifications as noted above — each different type of account for assets, liabilities, sales revenue and expenses.
Allocate a numbering system for each account within the chart of accounts, such as all asset accounts will have been classified under the number, and all liability accounts will be classified under the number.
Allocate various sub-accounts under these main accounts. Finding the right accounting software for your business 'Having really good information means your business can react the way you want it to, rather than how you hoped it would.
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